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1 May 2022

Permanent Vacancy for Executive Personal Assistant Wanted Urgently

Unique Personnel – Posted by Jobdesk24 Johannesburg, Gauteng, South Africa

Job Description

Vacancy for Executive Personal Assistant Wanted Urgently

Location: Bethlehem, Johannesburg, Gauteng

Type/Category: Permanent

Employer: Unique Personnel

 Job Title: Executive Personal Assistant

Job Salary: Market Related

Closing Date: July 29 2022

 

Full Description:

Our client is currently looking Executive Personal Assistant to join the team.

Duties

  • Professionally prepare daily, weekly, and monthly reports, for both internal and external distribution by drawing information from various specified sources.
  • To prepared all executive committee packs and Board Meeting presentations.
  • To recorded minutes and tracked outcomes of actions identified.
  • To execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Executive Team.
  • To plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.
  • Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.
  • Initiated communications, monitored requests, and identified those that required immediate attention.
  • Tp screen telephone calls and proactively handle all enquiries or requests by sourcing relevant information in order to resolve queries and follow up on resolutions.
  • To plan and optimised the Directors’ time through effective diary management.
  • Scheduled meetings with internal and external stakeholders.
  • Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.
  • To liaise with managers, CEOs, suppliers, customers, and international contacts in a professional manner.
  • Performed a variety of administrative duties, such as writing letters, sending emails, updating spreadsheets, and creating presentations.
  • To operated with a high degree of independence within a complex and dynamic environment.
  • Utilised a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.
  • To complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.
  • Assisted all directors and executive staff on ad-hoc tasks in a confidential manner.
  • To general presentation preparation.
  • Organise large company events and plan and execute conferences of 40 people or more.
  • To plan and maintain company advertising, and social media communication.
  • To manage and oversee the office cleaner and receptionist.

Job Minimum Requirements:

  • Must have 5-8 Years’ Experience as an Executive Personal Assistant.
  • Must have Grade 12 and Valid Driver’s License
  • Must have diploma in Executive Assistance, Project Management certificate advantageous or a Diploma in any business field
  • Intermediate to advanced Computer literacy MS Excel, Outlook PowerPoint
  • Personal Skills and Competencies Required:
  • Meticulous with great attention to detail
  • Assertive, well spoken with good verbal and written communication skills.
  • Good interpersonal, relationship and people management skills.
  • An efficient and organised individual.
  • Must have good business writing skills
  • Resilient, able to work under pressure, accepting criticism and dealing calmly and effectively with high stress situations.
  • Must be responsible when dealing with company resources.
  • Analytical thinking and using logic to address work-related issues.
  • Live the company values.
  • Must have customer service orientation with a sense of urgency.
  • Ability to deliver results.
  • Ability to work independently, but also as part of a team.
  • Contribute to a positive work environment that contributes to staff morale Any other tasks the Executive team and/or the business may reasonably require from you.

Vacancy for Executive Personal Assistant Wanted Urgently

Vacancy for Executive Personal Assistant Wanted Urgently

Vacancy for Executive Personal Assistant Wanted Urgently

Vacancy for Executive Personal Assistant Wanted Urgently

Vacancy for Executive Personal Assistant Wanted Urgently

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