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9 Nov 2022

Permanent Vacancy Secretary Wanted Urgently

Stellenbosch University – Posted by Jobdesk24 Stellenbosch, Western Cape, South Africa

Job Description

Vacancy Secretary Wanted Urgently

Location: Stellenbosch, Western Cape

Type/Category: Permanent

Employer: Stellenbosch University

Job Title: Secretary

Job Salary: Market Related

 

Closing Date: 23 Jun 2023

Full Description:

Our client is currently looking for Secretary to join the team.

Duties

  • Providing secretarial duties to the Unit which include the following:
  • Typing;
  • Handling telephonic enquiries and calls;
  • Diary management;
  • Taking of minutes;
  • Reserving facilities for lectures;
  • Making travel and accommodation arrangements, including registrations for conferences, workshops, etc.;
  • Performing administration related to teaching matters;
  • Coordinating postgraduate teaching applications (South African and internationally);
  • Financial administration of the Division’s cost points;
  • Ensuring compliance to the University’s financial policy;
  • Making purchases on Stellenbosch University’s financial system;
  • Preparing journal requests;
  • Invoicing of income;
  • Maintaining annual inventory;
  • Registering research outputs on the RA system;
  • Handling IT requests;
  • Coordinating workshops, functions and meetings;
  • Liaising with other Departments/Divisions and universities.

Job Requirements/

  • Secretarial qualification with at least two years’ applicable experience, OR in the case of no formal qualification, a minimum of four years’ applicable experience;
  • Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook);
  • Excellent interpersonal skills;
  • A strong client orientation and effective organisational skills;
  • Effective verbal, written and reading communication skills) in English;
  • The ability to think ahead, to work independently and to display initiative.

Vacancy Secretary Wanted Urgently

Vacancy Secretary Wanted Urgently

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Job expires in 66 days.

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