Job Description

Vacancy Secretary Wanted Urgently

Location: Stellenbosch, Western Cape

Type/Category: Permanent

Employer: Stellenbosch University

Job Title: Secretary

Job Salary: Market Related

Closing Date: 23 Jun 2023

Full Description:

Our client is currently looking for Secretary to join the team.

Duties

• Providing secretarial duties to the Unit which include the following:
• Typing;
• Handling telephonic enquiries and calls;
• Diary management;
• Taking of minutes;
• Reserving facilities for lectures;
• Making travel and accommodation arrangements, including registrations for conferences, workshops, etc.;
• Performing administration related to teaching matters;
• Coordinating postgraduate teaching applications (South African and internationally);
• Financial administration of the Division’s cost points;
• Ensuring compliance to the University’s financial policy;
• Making purchases on Stellenbosch University’s financial system;
• Preparing journal requests;
• Invoicing of income;
• Maintaining annual inventory;
• Registering research outputs on the RA system;
• Handling IT requests;
• Coordinating workshops, functions and meetings;
• Liaising with other Departments/Divisions and universities.

Job Requirements/

• Secretarial qualification with at least two years’ applicable experience, OR in the case of no formal qualification, a minimum of four years’ applicable experience;
• Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook);
• Excellent interpersonal skills;
• A strong client orientation and effective organisational skills;
• Effective verbal, written and reading communication skills) in English;
• The ability to think ahead, to work independently and to display initiative.

Vacancy Secretary Wanted Urgently

Vacancy Secretary Wanted Urgently

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